Thinking about launching a company in the Old Dominion? You don’t need a law degree to get it done. This guide breaks down everything you need—forms, fees, timing—so you can register your business in Virginia without pulling your hair out.
Virginia scores high on business friendliness. Low corporate tax rates, a skilled workforce, and easy access to the East Coast market make it a magnet for startups and established firms alike. Registering gives you legal protection, the right to open a bank account, and credibility with customers and investors.
1. Pick a legal structure. Most new owners choose an LLC for flexibility and simple tax filing, but a corporation works better if you plan to raise venture capital. Write down the name, ownership split, and management style.
2. Check name availability. Head to the Virginia State Corporation Commission (SCC) website and run a name search. The name must be unique in the state and include the appropriate suffix—LLC, Corp., Inc., etc.
3. Reserve the name (optional). If you’re not ready to file right away, you can reserve the name for 120 days for a $10 fee. This step isn’t required, but it gives you peace of mind.
4. Prepare your formation documents. For an LLC, you’ll file Articles of Organization (Form LLC‑1011). For a corporation, you’ll file Articles of Incorporation (Form CS). Include the business name, registered agent address, and the purpose of the company.
5. Choose a registered agent. Virginia law demands a registered agent with a physical address in the state. The agent receives legal notices and official mail. You can be your own agent if you have a Virginia address, or you can hire a professional service.
6. File online or by mail. The SCC’s online portal is the fastest route—most filings are processed within 24 hours. If you prefer paper, mail the forms with a check for the filing fee ($100 for LLCs, $25 for corporations).
7. Pay the fees. Fees vary by structure and any extra services (expedited processing, name reservation). Keep the receipt; you’ll need it for future tax filings.
8. Get an EIN. Apply for an Employer Identification Number from the IRS. It’s free, takes about 10 minutes online, and is required for opening a bank account and hiring staff.
9. Register for state taxes. If you’ll have employees or sales tax liability, sign up with the Virginia Department of Taxation. The online portal lets you register for withholding, sales, and use taxes in minutes.
10. File the Annual Report. Virginia LLCs and corporations must file an annual report and pay a small fee ($50 for LLCs, $25 for corporations). Mark your calendar—missing this can lead to penalties or loss of good standing.
That’s the whole process in a nutshell. Most owners finish everything within a day if they have the paperwork ready. Remember to keep copies of all filings, receipts, and your EIN letter in a safe place.
Need extra help? Professional services can handle the paperwork for a few hundred dollars, but you’ll save money by doing it yourself once you know the steps. Ready to get started? Grab a coffee, pull up the SCC site, and get that business officially on the map of Virginia.
Find out exactly how long it takes to get a business license in Virginia, what steps are involved, and tips for a smooth process. Real timelines and practical advice.
Read More